Photo Guide

Photos help us celebrate the community, thank the people who make workshops possible, and show future students what codebar feels like. Here’s how to do it well (and respectfully).

Before the workshop

  • Add the host logo banner: If the venue/host has provided a logo banner (physical or digital), set it up where it can appear in a few photos (or use it as a backdrop for a quick group shot).
  • Seek permission first: Make sure the host/venue is happy for photos to be taken in the space and shared publicly.
  • Tell everyone upfront: At the start of the workshop, let attendees know you’ll be taking photos and that anyone can opt out, no explanation needed.
  • Create an opt-out option: Offer a simple way to opt out (e.g., “Tell an organiser anytime”, or a sticker/badge/hand signal). If someone opts out, avoid photographing them and don’t post images where they’re identifiable.

During the workshop

  • Focus on the atmosphere: Aim for friendly, welcoming photos that show learning and collaboration.
  • Get a mix of shots:
    • A wide shot of the room (from the back/side)
    • Small groups pairing or coaching (over-the-shoulder works well)
    • A “thank you” photo with the host logo banner visible
    • Optional: a group photo at the end (only if people are comfortable)
  • Avoid sensitive content: Don’t capture laptop screens with personal data, email addresses, or private messages visible. Also watch what’s in the background—avoid photos that include confidential company information on walls, posters, screens, or whiteboards (e.g., internal plans, names, passwords, access codes, meeting notes, or diagrams).
    When in doubt, check with the host or leave it out, and choose another photo.

Quick photography tips

You don’t need expensive equipment to capture the fun and community spirit of a codebar workshop. Here are some tips:

  • Natural light is best (stand near windows if possible).
  • Take a few versions of each shot — people blink!
  • Keep it candid but considerate: Don’t interrupt learning; take photos quickly and move on.
  • Prioritise comfort: If someone looks uncomfortable, don’t take the photo.

After the workshop

  • Share photos on Slack: Post a small selection in the #general Slack channel, so the wider community can celebrate and see what other chapters are doing.
  • Post to social media:
    • Share 3–8 of the best photos (quality over quantity).
    • Tag the host/sponsor and coaches — it’s a great public way to say thank you.
    • Keep captions positive and community-focused (e.g., what was learned, how it felt, gratitude to supporters).
    • Double-check opt-outs: Before posting publicly, ensure no one who opted out is visible/identifiable.